Refunds – Graduate and Seminary
Students who officially withdraw from the University or from a particular class are eligible for a refund of any money already paid or a reduction of any unpaid charges as described below. Please note that refunds are calculated from the time the student officially withdraws by contacting the Registrar’s Office.
Withdrawing From the University
Students withdrawing from the institution may receive a reduction of charges incurred prior to completing 60 percent of the semester. This refund applies to any tuition, fees (except New Student Fee), or room and board charges.
- If withdrawal is prior to the first regularly scheduled class day, all tuition, fees, and room and board charges are deleted.
- If withdrawal is within the first 14 calendar days after the first regularly scheduled class day, then all tuition and fees are refunded minus a service charge of $100. Room and board charge will be prorated based on the weekly rate.
- If withdrawal is after the 14th calendar day, a student will receive a pro-rata refund of tuition, fees, and room and board charges equal to the portion of the period of enrollment remaining, rounded downward to the nearest 10 percent.
- If withdrawal is after 60 percent of the semester has been completed, no refund shall be made.
All financial aid will be refunded based on your withdrawal date and the formula set by the Department of Education Return of Title IV Funds.
Withdrawing From a Course
Refunds and grades are determined differently for courses that are 15 weeks in length and those that are less than 15 weeks in length (i.e., Thursday block classes, intensive weeks, and eight-week courses). Students withdrawing from one or more 15-week course, but not from the entire institution, are entitled to a full refund of tuition only for that course or courses through the second week (the 14th calendar day) of the semester. Students who withdraw before the semester begins or during the first two weeks of the semester will have the course removed from their transcript. Students who drop during weeks three or four of the semester receive no refund and will be given a grade of W (withdrawal), which has no academic penalty. Students who withdraw after the first four weeks receive no refund and are typically given a grade of WF (withdrawal – F), which does count against GPA, unless there are extenuating circumstances, as determined by the Graduate and Seminary Dean. Refer to the catalog for details.
Refunds and grades for dropped courses less than 15 weeks in length (i.e., Thursday block classes, intensive weeks, and eight-week courses) are based on the following progressive schedule. Except for the first item below (which requires no contact with any on-campus office), all refunds are based on the date of the official contact (office visit or email).
- Courses dropped during the online registration period are not billed, so there is no refund necessary. All such dropped courses are deleted from the record with no grades given. Students do not need to contact any office during this period, since all drops (or adds) can be done online by the student through the student portal. Online registration periods typically are open for a few weeks in the early summer for fall courses and for a few weeks in the late fall for spring courses, though students may register (or drop courses) after this period. Online registration periods are posted well in advance. (Note: New students will be notified of their registration period as part of their admission acceptance letter.)
- All courses dropped after the online registration period closes but before the start of the second class session (e.g., before the second Monday class for all Monday evening course, or before the start of the second week for online courses) are eligible for a full refund. All such dropped courses are deleted from the record with no grades given. As noted in the introduction to this policy, students must contact the Registrar during this period, or for any following period noted below, to drop a class.
- Courses dropped before the start of the third class session (e.g., before the third Monday class for all Monday evening courses, or before the start of the third week for online courses) are not eligible for any refund. Grades of “W” are recorded on the transcript for classes dropped during this time.
- Courses dropped after the third class session (e.g., after the third Monday class for all Monday evening courses, or after the third week for online courses) are not eligible for any refund. Grades of “WF” are recorded on the transcript for all classes dropped during this time. The only exception is that a grade of “W” may be granted (but no refund) in courses for students with extenuating circumstances (i.e., extended illness), but students must appeal by completing a Withdrawal Request Form from the Registrar, which must be turned in within 30 days of the final day of the course.